Vowel

Introduction

Vowel is an operating system for team meetings that uses AI to provide structure and follow-up tools, making meetings more inclusive and productive. Its suite of tools includes automated meeting summaries, AI-powered action items, real-time Q&A, and customizable settings. As an AI-powered tool, Vowel can analyze speech and provide suggestions and recommendations for improvement to help individuals improve over time. The tool encourages users to take more ownership of their meetings by providing data and metrics to demonstrate how contributors have helped their meetings become more inclusive, productive, and efficient. The company is remote-first, with a team that spans over four continents. Vowel offers integration with Google Calendar, Slack, Calendly, Microsoft Outlook, Hubspot, VimCal, and Cron. The free version of Vowel provides all features without the need for a credit card, while the paid version includes built-in agendas and notes for better meeting preparation and follow-through, talk time percentages, emoji reactions, raise hand button, and other features. Recordings of meetings are free, and users can transcribe and search meetings at a later date without any extra charges. Vowel claims that using its tool can save companies up to $179.12 per year per user compared to other video conferencing tools on the market.

TLDR

Vowel is an AI-powered meeting tool that provides structure and follow-up tools to make meetings more inclusive and productive. It offers a suite of tools, including automated meeting summaries, AI-powered action items, real-time Q&A, and customizable settings. The tool encourages users to take more ownership of their meetings by providing data and metrics to demonstrate how contributors have helped their meetings become more inclusive, productive, and efficient. Vowel offers integration with Google Calendar, Slack, Calendly, Microsoft Outlook, Hubspot, VimCal, and Cron. Its free version provides all features. The paid version offers built-in agendas and notes, talk time percentages, emoji reactions, raise hand button, and more features. Vowel can save users up to $179.12 per year per user compared to other video conferencing tools on the market. Recordings of meetings are free, and users can transcribe and search meetings at a later date without any extra charges.

Company Overview

Vowel is an AI-powered meeting tool that aims to make meetings more inclusive and productive by providing structure and follow-up tools. It's not just another video conferencing platform but an operating system for team meetings. The company is on a mission to encourage more inclusion, recognition, and accountability, foster a more engaged workforce, and drive better outcomes. Vowel wants to make people aware of their roles as hosts, participants, and co-workers in meetings, both before, during and after meetings.

The team working at Vowel is remote-first and spans over four continents, with twenty-plus employees who come from various organizations such as Google, Airbnb, and Okta. Engineers, designers, inventors, security experts, and entrepreneurs are all part of the Vowel team, building an inclusive product and team that celebrates diversity and creativity. They use Vowel internally to enhance collaboration and ensure that everyone can participate and benefit regardless of their timezone.

What sets Vowel apart is that it provides a suite of tools to plan, prepare, meet and follow-up after a meeting; this is what makes them an operating system for meetings. It provides a structure for meetings that is often amiss in regular video conferencing software. Meetings need more than just a microphone and a camera, and Vowel provides that essential structure and increases productivity. Furthermore, as an AI-powered tool, Vowel can analyze speech and provide suggestions and recommendations for improvement to help individuals improve over time. The tool encourages users to take more ownership of their meetings by providing data and metrics to demonstrate how contributors have helped their meetings become more inclusive, productive, and efficient.

Individuals who use Vowel speak highly of it. It's an innovative and rewarding tool to use, and it's easy to see why. Vowel's team is passionate about improving the quality of meetings for everyone involved, and it shows in the work they do.

Features

Automated Meeting Summaries

Summary Generation

Vowel AI provides an automated meeting summary generation process that uses AI capabilities to save time while catching up on meetings in seconds. With this feature, summaries can be quickly generated for meetings as they take place. The AI-powered summary provides a concise view of the important elements of an hour-long conversation, identifying takeaways and next steps. With Vowel, there's no longer a need to manually distill meeting notes, brief others who weren't there, or write a summary from scratch. All of this can be done in seconds with AI technology.

Integration with Slack

Vowel AI's automated meeting summaries can be shared easily by integrating with Slack. For a cross-functional meeting where multiple stakeholders are involved, the summary can be shared on Slack so everyone remembers what happened. Vacation time? Missed a meeting? Just review the summary, and you'll be caught up in no time. With Vowel's AI technology, there is no need to ask "what did we discuss in this call again?" just scan the summary and jump to the recording or transcript if you need more context.

Live Transcription

Host your meeting on Vowel and turn on the recording to enable live transcription, AI-summaries, and AI-powered action items. With Vowel's LIVE Transcription feature, there's no need to worry about missing a word. You can even quickly catch up if the meeting has already started. With Vowels' AI-powered Q&A, you get answers to any meeting questions in real-time.

AI-Powered Action Items

AI-Powered Suggested Action Items

Vowel AI generates and assigns suggested action items based on the discussions had during the meeting. This feature eliminates the need to take manual notes during the meeting or after the meeting. With the AI-powered Suggested Action Items feature, there's no need to spend time after the meeting thinking about what actions to take. The generated action items provide a fast and automated process of assigning tasks that can help users focus on their work rather than spending time in meetings.

Centralized Location for Action Items

With Vowel AI, Action Items are centralized in the Home tab of the recorded meeting. Here, users can review, edit, and share the AI-generated action items with their colleagues. This eliminates the need to create a manual task list or write down action items from the meeting. Vowel AI allows users to have a centralized place to store everything related to the meeting in one simple but efficient location.

Integration with Other Apps

Vowel AI integrates with other apps like Notion or Asana through Zapier integration. This feature enables users to have a seamless process of sharing their AI-powered action items, notes, and summaries with other tools they use in their workflow. With these integrations, users can easily export their summary, notes, and action items to other tools they utilize regularly in their workflow.

AI-Powered Q&A

Real-Time Answers to Any Meeting Questions

Vowel AI goes beyond just recording and transcribing meetings to provide valuable real-time answers to any meeting questions. With Vowel's AI technology, there's no need to wait for someone to reply to an email or message in Slack or other communication platforms. Instead, simply use AI-powered Q&A to get instant answers during the meeting. Vowel AI records, transcribes, and analyzes every meeting to provide its users with the answer to everything they need to know.

User-Friendly Experience

With Vowel's user-friendly interface, users can easily access the AI-powered Q&A. The interface is simple and matches the natural way users ask questions, providing an effortless experience that saves time and enhances workflows. With this feature, the entire meeting experience feels streamlined and less burdensome on the user's workload.

Efficient Search and Navigation

Vowel AI's search and navigation features make finding the right information at the right time easier. With AI-powered transcription, Vowel makes it easier for users to search for the right information they need. From the Home tab, users can navigate through the recording, transcript, and summary with ease. Vowel's AI-powered search function helps users find specific topics or keywords quickly and easily to streamline their workflow.

Reliable and Secure

Secure Data Storage

Vowel AI has top-tier security protocols for safe data storage. The tool’s servers are encrypted and stored securely, ensuring that users' privacy and data are protected. There's no need to worry about the security and privacy of your meeting content because Vowel AI provides a stress-free solution.

Reliable Meeting Recorder

Vowel AI's meeting recorder is always reliable, making sure that every moment and conversation is captured with accuracy. With high-quality recording, users can listen to their meeting at any time with clear and concise audio, giving them a playback experience that feels as if they’re still in the meeting.

Compatibility with Multiple Devices

Vowel AI is compatible with all devices, including desktops, laptops, and mobile devices. This means you can access Vowel AI from anywhere, anytime.

Customizable Settings

Customizable Roles and Permissions

Vowel AI's customizable roles and permissions allow team leads or managers to select different settings for other team members. This feature empowers users and increases collaboration by setting permissions for certain team members and giving them access to specific information, calls-to-action, or records.

Customizable Transcription Quality

Vowel AI offers users the ability to customize the transcription quality to meet their specific needs. By selecting a different transcription quality, users can adjust the accuracy of the recording to meet their needs, such as for in-person conversations or for recording over a noisy environment.

AI-Powered Settings Optimization

With AI-powered settings optimization, Vowel AI adjusts to each meeting type, ensuring that every feature works effectively in each context. With this feature, users can feel confident knowing that their meetings are always efficient and productive, and that Vowel AI is always working its hardest to optimize every setting for maximum effectiveness.

Integrations

Vowel is a highly integrative tool that connects seamlessly with a host of other popular apps, making workflow automation a breeze. The tool provides a range of integrations that allow users to send their AI-generated meeting summaries, action items, and meeting notes to other apps, including Asana, Notion, and several others.

Google Calendar Integration

The integration with Google Calendar enables users to schedule and join Vowel meetings easily. Users can edit their Vowel meeting agenda in the calendar invite and access all information regarding their meeting while in Google Calendar. By clicking the “Add a Vowel Meeting” button that is incorporated in Google Calendar events, users can easily integrate Vowel into their daily work routine with a single click.

Slack Integration

Vowel’s integration with Slack allows users to post docs, @mention other users within the app, start a meeting, and receive Vowel notifications through Slackbot. A single slash command, /vowel, enables users to jump directly into a Vowel meeting with ease, making teamwork much more efficient.

Calendly Integration

Vowel’s Calendly integration allows users to add a Vowel meeting link to their Calendly events that other participants can join from wherever they are. When someone schedules a meeting, a Google Calendar event will be automatically created, which includes the Vowel meeting link. Those who want to participate simply start the meeting from their Google Calendar or Calendly event.

Microsoft Outlook Integration

Vowel is also integrated with Microsoft Outlook, making scheduling of meetings quick and straightforward. With a single click, users can easily add a Vowel meeting to any Microsoft Outlook calendar event, ensuring effortless teamwork and productive collaborations.

Hubspot Integration

With the Hubspot integration, Vowel's tool automatically adds a meeting link to Google Calendar events that are created when someone books a meeting. Participants can easily access and join from the event, further increasing connectivity and efficiency.

VimCal Integration

VimCal is another app with which Vowel seamlessly integrates. Participants who use Vowel can enjoy the stress-free scheduling of their meetings; once someone books a meeting with the participant, Vowel automatically adds a Google Calendar event, which includes a Vowel meeting link. This addition ensures a seamless meeting experience for all users.

Cron Integration

The Cron integration serves the same purpose as other integrations, seamlessly adding a Google Calendar event when someone books a meeting with a Vowel participant. The Google Calendar event has a Vowel meeting link added to it, providing a trusted way for participants to join the meeting with just a few clicks.

Pricing

Vowel's pricing model is designed to offer accessibility, functionality, and affordability for all kinds of users. The tool can replace Zoom and help users have better and more productive meetings. The good news for those who are just starting is that Vowel offers free access to all their features without the need for a credit card. The free version is suitable for small businesses and individuals who only need to have meetings with a few participants.

For users who require more features and a higher level of functionality, Vowel offers a paid version priced at $16.49 USD per host per month billed annually. This price includes everything in the free version of the tool plus more. The paid version offers some impressive features, such as built-in agendas and notes for better meeting preparation and follow-through, talk time percentages, emoji reactions, raise hand button, and more.

While there are some features that are "Coming Soon," users can contact support for more information on what to expect. Vowel guarantees that they will make meetings more productive, and they offer a money-back guarantee to those who do not see any improvement after using the tool.

Recordings of meetings are free, and users can transcribe and search meetings at a later date without any extra charges. This feature is particularly useful for businesses that need to keep records of their meetings. Vowel claims to have run the numbers and switching to the tool can save a company up to $179.12 a year per user. This single change can save companies thousands of dollars in future costs.

Compared to other video conferencing tools on the market, Vowel offers competitive pricing with excellent features and functionalities. The freedom to choose which version of the tool best suits a user's needs makes it an affordable and practical choice.