Vowel AI

Vowel AI is a remote-first company that provides an all-in-one platform for managing meetings. The tool aims to make meetings more productive, interactive, and inclusive by providing planning, structure, and follow-up features. Vowel AI comprises over 20 employees working remotely from four continents, including individuals from leading organizations like Google, Bridgewater, Airbnb, and Recombine. The platform offers customizable meeting templates, AI-powered action items, live transcription, and seamless integration across multiple platforms. Moreover, the company offers competitive pricing with a free plan and a paid plan that starts at $16.49 per host per month, includes advanced features, and guarantees to make meetings more productive.

TLDR

Vowel AI is an all-in-one platform for managing meetings designed to make meetings more productive, interactive, and inclusive. Vowel AI comprises a remote-first team of over 20 employees working worldwide, and the platform offers customizable meeting templates, AI-powered action items, live transcription, and seamless integration. The tool has a free plan and a paid plan that starts at $16.49 per host per month, includes advanced features like talk time percentages, emoji reactions, and more, and guarantees to make meetings more productive.

Company Overview

At Vowel AI, we are dedicated to transforming meetings around the globe. Our mission is to make meetings more inclusive and purposeful by fostering engagement, accountability, and recognition - before, during, and after the meeting. We believe that a successful meeting needs more than just a microphone and camera; it needs proper structure and follow-through. That's why we are not just building another video conferencing platform, but a suite of tools that help you plan, prepare, meet, and follow up with others.

Our team comprises over 20 employees spanning four continents. We are a remote-first company and work in different areas such as engineering, design, invention, entrepreneurship, and security. Our diverse team brings together individuals from leading organizations, including Google, Bridgewater, Airbnb, Casper, Recombine, and more. We value inclusivity, celebrate different cultures and backgrounds and encourage creativity in every team member. We use Vowel AI inside and outside of meetings to promote great working environments for all employees, regardless of their time zone.

Vowel AI users can think of our tool as an operating system for managing meetings. We provide the planning, structure, and follow-up required to make meetings more productive, interactive, and inclusive. Our video conferencing suite of tools promotes a more collaborative working process that enables everyone to participate equally. We help your team plan the agenda with built-in tools for task management, integrate several calendars, and achieve your goals. We also offer follow-up features that enable users to review, rate and share notes on the last meeting.

We are devoted to creating smart tools to improve the efficacy of meetings and empower people to work better together. We believe that our product can help teams achieve an engaged workforce and make measurable progress towards their objectives. Furthermore, we pride ourselves on building a great product with a great team that is universally accessible to everyone, regardless of their location or time zone. Join us in our mission to make meetings more worthwhile, structured and inclusive.

Features

Automated Meeting Summaries

AI-powered summaries

Vowel AI's Automated Meeting Summaries feature allows users to save time and catch up on meeting highlights in seconds. The feature uses AI to generate a summary by capturing the important elements of a meeting, such as takeaways and next steps. With Vowel, there is no need to manually distill meeting notes or write a summary from scratch.

Shareable summaries

The summary generated with Vowel's tool can be easily shared with others who were not present in the meeting or even with those who are not Vowel users. The shareable summary eases collaboration within cross-functional meetings with multiple stakeholders. Users can share the summary on Slack, and everyone stays informed about what was discussed in the meeting.

Recording and transcript integration

Vowel's tool provides a summary of a meeting along with integrated video or transcript that can be accessed with a single click. This feature allows users to quickly scan the summary and gain additional context through a recording or transcript if they need more information.

AI-Powered Action Items

Automatically generated action items

Vowel uses AI to generate and assign suggested action items based on the discussion in the meeting while you are still meeting. This feature helps to ensure that all the tasks discussed during a meeting are recorded and assigned for follow-up. Vowel even enables users to add their own action items during the meeting directly in the app, reducing the workload of writing action items manually.

Streamlined task management

Vowel's AI-powered action items make it easy to track and manage tasks. Users can see assigned tasks alongside the summary of the meeting, which helps remind them of the outcomes agreed upon within the scope of the meeting. The feature also enables the transfer of the action items to various management tools like Trello or Asana, making it easier to prioritize and manage them.

Real-time task tracking

Vowel's tool provides real-time visibility of action items generated based on discussions during a meeting. This feature ensures that users capture every critical task, quickly highlight which actions require attention, and easily coordinate the next steps with their team members.

Customizable Meeting Templates

Easy-to-use customizable templates

Vowel offers customizable meeting templates, making it easy for users to set up meetings according to their requirements. The tool offers a simple drag-and-drop design, allowing customization of meeting templates, and does not have a learning curve or require prior technical knowledge.

Built-in agenda and goal setting

Vowel's customizable meeting templates include sections for agendas and goals making it easy to organize the discussion and keep everyone focused. Users can customize templates to include specific topics, questions, or tasks for each participant or department, and highlight priority areas that need immediate attention.

Flexible scheduling options

Vowel's customizable meeting templates ensure that users manage their meeting schedules efficiently. Vowel supports a range of scheduling options such as one-time or recurring meetings, daily, weekly, or monthly routines, with an option to set specific dates or times. Customizable reminders can also be set to ensure meeting attendees are aware and ready to participate at the scheduled time.

Live Transcription

Real-time speech-to-text transcription

Vowel's AI-based tool provides users with real-time speech-to-text transcription during a meeting. The feature uses state-of-the-art speech recognition technology with a 90% accuracy rate to capture every spoken word from the participants. Users can refer to the live transcription of the meeting to verify important points discussed, clarify critical ideas or phrases, and ensure adequate understanding of the deliberations.

Multi-language support and translations

Vowel's live transcription capability offers multi-language support and translations, enabling users to have a seamless meeting experience regardless of language or region. The tool enables real-time translation of speech, making it easier for participants who speak and understand different languages to follow the meeting's progress. This feature provides users with an inclusive meeting experience, regardless of a participant's region or language preference.

Real-time note-taking

Vowel enables users to take notes during a meeting in real time. The live transcription provides the text of the spoken notes, and users can add further explanations in the notes for their future reference. This feature enables users to capture ideas, decisions, and other critical points discussed during a meeting without forgetting them.

Seamless Integration

Integration with multiple platforms

Vowel's tool seamlessly integrates with different platforms such as Google, Microsoft Teams, Slack, and calendars like Google and Outlook. With integrations, users can schedule meetings, create new tasks, or share documents from their preferred platform, saving valuable time by keeping everything organized in one place.

Easy search and filtering functionality

Vowel's tool offers easy search and filtering functionality that enables users to find specific meetings or notes promptly. Search for meetings by date or keywords like a project name, attendee's name, or action items, and filter out other meetings easily. This feature makes it easy for users to retrieve specific notes, summaries, or audio or video recordings of past meetings, making it convenient to review the progress of the meeting frequently.

Secure data storage and management

Vowel offers secure data storage and management through cloud-based platforms like AWS using state-of-the-art security mechanisms. Vowel ensures that users' data is kept confidential and secure, even as they collaborate on meetings or make use of the tool's features. All data stored on the Vowel platform is encrypted and securely managed, making it nearly impossible to access without proper authorization.

Pricing

Vowel AI offers a free plan for their users, which provides access to all of their features without requiring a credit card. This is a great starting point for those who want to try out the tool before committing to a paid plan. However, for those who require more advanced features, a paid plan may be necessary.

The paid plan begins at $16.49 USD per host per month and is billed annually. This plan includes everything in the free plan, plus additional features that are soon to be released (contact support for more information). Meeting guests are free, and Vowel AI guarantees that their tool will make meetings more productive, or users can receive their money back.

One of the unique features of Vowel AI is that meetings are free to record, transcribe, and search at a later date. This is incredibly useful for those who may have missed parts of the meeting or need to review specific details. Additionally, Vowel AI has built-in agendas and notes for better meeting preparation and follow-through.

Vowel AI's paid plan also includes talk time percentages, emoji reactions, raise hand button, and more. Compared to other video conferencing tools, Vowel AI is a cost-effective solution that can save businesses a significant amount of money. According to Arjay Ruggles, the founder of HomeRoom, their company saves $179.12 per year per user by switching to Vowel AI.

Overall, Vowel AI's pricing is competitive and includes a generous free plan for users to try out the tool. Their paid plan has advanced features that can improve productivity, and their unique features such as free meeting recording, transcription, and search make it a stand-out tool in the market.

FAQ

What is Vowel AI and how does it work?

Vowel AI is an all-in-one platform designed to make meetings more inclusive, purposeful, and productive by providing the planning, structure, and follow-up required to achieve meeting goals. In essence, Vowel AI is an operating system for managing meetings that offers a variety of video conferencing tools to improve collaboration and promote engagement. It offers built-in task management tools, facilitates agenda planning, integrates multiple calendars, and offers post-meeting follow-up features such as the ability to review, rate and share notes. By leveraging the power of artificial intelligence (AI), Vowel AI simplifies meeting management and helps teams achieve an engaged workforce while promoting measurable progress towards their objectives.

What are some of the features and benefits of using Vowel AI?

Some of the main features and benefits of using Vowel AI include:

• AI-powered, automated meeting summaries that accurately capture the meeting's key takeaways and action items.
• Real-time annotated meeting notes, which enable users to tag action items, recall ideas verbatim, and view previous comments and feedback.
• Customizable agendas that are easy to create, track, and share.
• Ability to integrate with other calendars for more effective scheduling and time management.
• Collaboration tools that allow all attendees to participate equally, including virtual “breakout rooms,” screen sharing, and reactions.
• Post-meeting tools that help users review, rate, and share notes, as well as track action items and follow-up tasks.
• Universal accessibility, regardless of location or time zone.

How is Vowel AI different from other video conferencing platforms?

Vowel AI differs from other video conferencing platforms in several ways. First, it offers a suite of tools designed to facilitate the entire meeting process. From creating agendas to tracking action items and following up with attendees, Vowel AI streamlines meeting management and improves productivity. Second, Vowel AI's AI-powered automated meeting summaries accurately capture the meeting’s key takeaways and next steps. This feature saves time and reduces the risk of important information being missed. Finally, Vowel AI is designed to be universally accessible, regardless of location or time zone, and supports collaboration and participation from all attendees.

What types of businesses and teams benefit most from using Vowel AI?

Vowel AI benefits a wide variety of businesses and teams. It is particularly useful for remote and distributed teams, as it streamlines meeting management and facilitates collaboration across time zones and locations. Vowel AI is also ideal for companies with a heavy focus on collaboration and communication, such as startups, marketing teams, and design agencies. It is a valuable tool for teams of all sizes, from small startups to large enterprises, looking to increase productivity, save time, and make their meetings more effective.

What are the system requirements for using Vowel AI?

At the moment, Vowel AI is entirely web-based, and no software installation is required. You can use the service on any device with a modern web browser and an internet connection. Vowel AI supports Chrome, Firefox, Safari, and Edge, and works on both Mac and PC platforms.