Usemotion

Introduction

Usemotion is an all-in-one automation and AI tool that provides users with a plan for their daily tasks, automated scheduling, and planning for meetings while prioritizing work. The tool aims to resolve the challenges of the modern work environment by providing a solution that ensures increased productivity up to 137%, leaving users free of endless to-do lists, manual prioritization, constant replanning, overambitious deadlines, forgotten tasks, and unnecessary meetings. Usemotion enables users to focus on completing their important tasks and provides a workflow that ensures that no essential work slips through the cracks. Its algorithm-based automation creates a minute-by-minute plan for users on what to do throughout the day based on user preferences and needs. It blocks time and protects time for deep work and guards users' concentration and focus. The platform ensures that important meetings are presented in the daily agenda, limits meetings while ensuring that important meetings are scheduled and is suitable for individuals or teams.

TLDR

Usemotion is an automation and AI tool that algorithmically plans a user

Company Overview

Usemotion is an automation and AI tool that helps increase productivity up to 137% by algorithmically planning the perfect schedule for users. The tool aims to resolve the challenges of today's hectic work environment by providing an all-in-one solution. Usemotion automates the scheduling of daily tasks, builds to-do lists, and plans meetings while prioritizing work for users. With Motion, users can avoid endless to-do lists, manual prioritization, constant replanning, overambitious deadlines, forgotten tasks, and too many meetings. It designs a schedule for users, ensures work is automatically prioritized, prevents replanning, helps meet deadlines, tracks all priorities, limits meetings, and guards time for uninterrupted work.

The tool ensures a productive work environment by creating a minute-by-minute plan for users on what to do throughout the day. By doing so, it eliminates the need to constantly switch context and wonder "what next?" In addition, the Motion algorithm prioritizes work that is most important to the user, providing users with the confidence that everything is being tracked and nothing is forgotten.

Deep work is known to be focused and uninterrupted work, and studies show that tasks can be completed up to three times faster when interruptions are minimized. Motion tools protect chunks of time on the user's calendar, ensuring that deep work gets the attention it deserves. The solution blocks time for tasks on the calendar, just like a meeting, as it provides a complete plan of what to do during the day based on the algorithm. Users can complete challenging and meaningful work through the tool, allowing them to avoid avoiding difficult tasks.

In conclusion, Usemotion is an all-in-one automation and AI tool that provides a plan for avid multitaskers allowing for focus and uninterrupted work. The solution ensures productivity and prevents work-related stress and stress from becoming out of control by providing a minute-by-minute plan based on the algorithm. By providing the ideal plan through automation, Usemotion eliminates the need for users to manually plan their day, allowing them to focus on completing important tasks. The tool ensures that no essential work slips through the cracks and is an effective solution for an overwhelmed and busy work environment.

Features

Automated Scheduling

Minute-by-Minute Plan Creation

Usemotion's AI algorithm automates the creation of a minute-by-minute plan for users on what to do throughout the day. This eliminates the need to constantly switch context and wonder "what next?" The solution ensures a productive work environment by providing an all-in-one solution for avid multitaskers. By doing so, it increases productivity by up to 137%, as it prioritizes work that is most important to the user and guards time for uninterrupted and focused work.

Automatic Prioritization

Usemotion automatically prioritizes work so that users don't have to. The Motion algorithm takes all the user's tasks and projects, along with scheduled meetings, and creates the perfect daily schedule that is ideal for the user's needs and preferences. It provides assurance that nothing important will slip through the cracks and that everything is being tracked. The AI takes care of everything, allowing users to focus on completing tasks with increased concentration.

No Replanning

Motion ensures that any undone work is automatically rescheduled to a time that won't interrupt the user's schedule. The solution proactively provides a complete plan of what to do during the day based on the algorithm and carefully tracks all priorities. Users no longer have to worry about manually replanning tasks that have taken longer or other tasks that have come up. In doing so, Motion helps maintain productivity levels while providing a peace of mind.

Task and Project Management

Create Tasks and Projects

Usemotion allows for seamless task and project creation. Users can add tasks and projects with specific due dates, descriptions, priority, and category, and the AI will intelligently schedule them into their daily agenda. The tool empowers users to align their workflow and stay on track effortlessly. Moreover, the solution allows for customization by providing varied modes, such as time blocking or auto scheduling, allowing users to work around their unique needs and preferences.

Easy Task and Project Monitoring

Motion offers easy task and project monitoring. Users can easily see their daily, weekly, or monthly calendars, tasks, and projects in one place. They can also track their progress and performance, exporting reports with a single click. The tool has built in integrations with Google Calendar, Outlook, and Slack, thus providing seamless and uninterrupted user experience. It forms a centralized hub for remote or flexible workers seeking to organize their work lives effectively, leading to a stress-free environment.

Team Collaboration

Usemotion allows for easy team collaboration. The solution provides team members with daily tasks and projects, giving everyone an understanding of what needs to be done. It blocks time on everyone's calendars for a particular task and prioritizes work based on importance. The solution enables a smooth flow of communication, helping team members stay on the same page and collaborate efficiently. Whether you're working in an office or remotely, the solution provides the perfect platform for seamless collaboration.

Meeting Management

Less Meetings with More Efficiency

Motion automatically limits meetings while ensuring that important meetings are presented in the daily agenda. The solution balances between the number of commitments users have and the time required for deep focused work. It provides a comprehensive list of all meetings, reminding users of upcoming meetings or priorities. By only scheduling essential meetings, Motion frees up time for productivity and deep-focused work.

Meeting Scheduling and Rescheduling

Usemotion can schedule meetings and reschedule as required. The AI algorithm block times for users to ensure that they can focus on maximum productivity. With Motion, users can avoid the stress of back-and-forth emails regarding meeting arranging. During the process of scheduling, it integrates with calendars and sends email reminders to participants. Additionally, if a meeting needs to be rescheduled, reprioritization takes place automatically, ensuring that other tasks don't suffer as a result.

Meeting Agenda Preparation

Motion can schedule meetings in such a way that an agenda is generated and sent to each meeting's participants. This feature provides clarity about the purpose of each meeting, allowing participants to prepare their contributions in advance. The solution prepares a summary of progress and discussion topic updates, making it faster for participants to provide feedback or take action outside of the meeting. This feature ensures that meetings are run productively and are critically important to reducing the dissatisfaction with the meeting's outcome.

Deep Work Protection

Preserves Focus with Uninterrupted Work

Usemotion guards user time for uninterrupted work and focuses on their goals, ensuring that users don't run into issues of distraction or context-switching. The automated scheduling of daily tasks, the algorithm prioritization of work, and the limiting of meetings, ensures users have a better chance of proactively preventing additional tasks competing with their primary goals. By ensuring a deep work zone, users can increase their productivity and stay on track towards a significant outcome, rather than just busywork.

Protection of Time for Significant Tasks

Usemotion blocks off times on the user's calendar for uninterrupted work on significant tasks, so that users can maintain their focus and concentration. This way, users can focus on their vital tasks that have a significant impact on their work, and avoid distractions that can reduce their concentration. The solution ensures that critical work is protected and scheduled to maximize potential progress towards a final outcome.

Boosts Productivity for Effectiveness

Usemotion understands the power of deep work and studies have shown that tasks can be completed up to three times faster when interruptions are minimized. With its algorithm-based automation, the solution protects time for uninterruptible work, thereby improving concentration, increasing productivity, and decreasing stress levels. Additionally, with the productivity reports that the solution provides, users can analyze and make the necessary adjustments required to be even more effective in their workflow.

24/7 Smart Assistant

Ensuring No Work Slips Through the Cracks

Usemotion is a reliable, 24/7 smart assistant that ensures no essential work slips through the cracks. It proactively tracks all priorities and keeps the workflow organized, ensuring that deadlines are met and nothing important is forgotten. With its AI-based platform, the solution reacts to pending workloads speedily and provides a task list that can be tailored to a user's daily or short-term goals. It is easy to use and delivers precisely outlined completion targets while ensuring that multiple tasks or priorities do not interfere with each other.

Effortless Onboarding and Customer Support

Usemotion offers easy-to-follow onboarding guides, taking users through all the features and helping them set up their workflow. The platform offers multi-tiered customer support, ensuring that users can reach out to designated support channels and get responses quickly and accurately. The support team is user-friendly, knowledgeable, and always available to offer exceptional customer experience. Whether you're setting up a new account or having trouble with an existing one, customer support is always ready to help.

Customization Based on Time Preferences

Motion makes it easy to customize time preferences, ensuring that every user has a personalized experience. Users can adjust Motion settings to match their availability, work speeds, and expectations for the day. The solution ensures that it provides the best-suited plan for the user, no matter their schedule or preferences. With customization, users can align their workflow and stay on track, feeling productive and in control, thereby reducing stress levels.

Integrations

Usemotion is dedicated to streamlining project management workflows by integrating with the tools and applications you use daily. With automation in mind, Usemotion enables you to work more efficiently, save time, and create better outcomes for your projects. Through API and integrations, Usemotion eliminates the need for siloed project management tools and enables seamless communication between your team and other integrated applications.

Slack Integration

Usemotion's integration with Slack brings real-time notifications directly to your workspace. By sending updates about project task progress, assignments, and due dates straight to Slack, you can increase your team's productivity and transparency. No need to switch between applications or worry about missing important deadlines. With Usemotion and Slack integration, you have all the information you need to keep your projects on track.

Trello Integration

The Trello integration allows you to automate the creation of new tasks and updates in Trello directly from Usemotion. By segmenting tasks in Trello based on the stage of your project's workflow, you can easily prioritize and manage your work to achieve your deadlines. The two-way sync between Usemotion and Trello helps ensure that all members of your team stay up to date and connected, reducing the risk of miscommunication.

Google Drive Integration

With Usemotion's Google Drive integration, you can easily attach files to tasks, assign them to users and track changes in real-time, all within the Usemotion platform. Have one central hub to manage your tasks and files, without needing to switch between applications and email threads. This streamlined workflow will save you precious time and contribute to achieving your project goals.

Zoom Integration

Usemotion's Zoom integration enables you to streamline video communication by scheduling, and joining Zoom meetings directly from the Usemotion platform. The integration eliminates the need to switch between applications, improving the organization of your virtual meetings while reducing the risk of confusion. With the Usemotion and Zoom integration, you can enhance the collaboration of your team and run more productive meetings.

Asana Integration

Usemotion offers an integration with Asana, one of the industry's leading project management tools. This integration aims to cut tasks by consolidating workflows and task management tools, enhancing your productivity, and freeing up more time for innovation. With Usemotion and Asana integration, you can easily move your project around, assign tasks, and communicate with teams without worrying about siloing issues.

As the company continues to grow, Usemotion promises more integrations with 3rd party applications arriving in 2023. This integrations roadmap will enhance Usemotion's place as an all-in-one project management tool, bringing even more benefits to your workflow.

Pricing

Usemotion offers users a 7-day free trial to test out their product. This trial period is risk-free and can be canceled at any time. After the trial period, users can subscribe to one of three plans: Individual, Team, or Enterprise.

The Individual plan costs an affordable price and includes task management, project management, automated scheduling and planning with A.I., calendar syncing, calendar management, meeting booking pages, meeting booking templates, 1-click email assistant, desktop and mobile app, and dedicated customer support.

The Team plan includes everything in the Individual plan and allows users to collaborate on projects and tasks with their entire team. The tool also provides automated planning and prioritization of tasks for each team member, central billing, and a 40% discount per member. The Team plan is perfect for small to mid-sized businesses looking to streamline their task management processes.

The Enterprise plan is the top-tier plan that includes everything in the Individual and Team plan plus large scale collaboration features, advanced security & controls, streamlined administration, and a dedicated customer success manager. The Enterprise plan is perfect for businesses with more complicated hierarchies and large task management teams that need additional customization and support.

Usemotion's pricing is affordable, especially considering the number of features available to users. The pricing is designed to provide flexibility and scalability to businesses with different needs and budgets. The company also provides a dedicated customer support team to help businesses transition to the product and troubleshoot any issues that may arise. Overall, Usemotion's pricing is competitive and designed to optimize your workflow and productivity.

FAQ

What is Usemotion?

Usemotion is an AI and automation tool that helps users plan their day and manage their tasks by automating the scheduling of daily tasks, building to-do lists and planning meetings while automatically prioritizing work for users. With Usemotion, users can avoid endless to-do lists, manual prioritization, and overly ambitious deadlines.

How does Usemotion work?

Usemotion uses an algorithm to plan a user's day minute by minute, ensuring that they have something to do throughout the day, and every essential task is accounted for. All the user needs to do is create a task, and Usemotion will automatically schedule it in their calendar and allow them to track their progress throughout the day.

What benefits does Usemotion offer?

Usemotion helps users increase productivity by algorithmically planning their day, ensuring everything is tracked and nothing is forgotten. The tool also prioritizes work that is most important to the user, providing users with the confidence that they are working on something meaningful and productive. Moreover, the tool guards the user's time, allowing them to focus on deep work without being interrupted.

Is Usemotion suitable for individuals or teams?

Usemotion is suitable for both individuals and teams. The tool features a feature called Projects, which allows teams to manage their projects and tasks collaboratively. The team leader can assign tasks to specific individuals and monitor their progress throughout the day. Moreover, the tool provides multiple schedules, allowing individuals to choose different times for tasks/booking links, making it suitable for both personal and team tasks.

What security measures are in place to protect my data?

Usemotion takes data security and privacy seriously, and all user data is protected using reliable security measures. The tool complies with the privacy regulations set forth by GDPR, CCPA, and SOC 2. The company also provides a detailed security kit upon request, which includes copies of the most recent SOC 2 report, penetration test report, company policies, and comprehensive security questionnaire answers.