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General POS Software

Our Top Picks for The Best POS Software Platforms

  1. Easy Pay Direct
  2. Helcim
  3. Mynt POS
  4. PaymentCloud
  5. Bank Associates Merchant Services (BAMS)

1. Easy Pay Direct

Clover is used, which is compatible with the vast majority of accounting software and provides a wide range of hardware options. Clover is Apple Pay and Google Pay ready. There are several POS system options through Clover such as the Clover Flex, Clover Mini, and the Clover Station. By using Clover you also get access to the Clover App Market which offers you more innovative ways to process payments through their machines.

2. Helcim

The Helcim Card Reader is EMV and NFC enabled, accepts all major credit and debit cards, and does everything a traditional credit card machine can do, and more. A Customer Relationship Management (CRM) tool is used to manage customer data, and a customer portal is available for clients to create an online account. Setting up your Helcim Card Reader is also super easy to do right out of the box when it arrives.

3. Mynt POS

Mynt POS offers business grade point of sale hardware. This POS system is your one stop shop for your restaurant or retail transactions. It's designed to make your life easy and comes with services such as; All-in-One Terminal, Integrated MSR, Thermal Receipt Printer, and a Heavy Duty Cash Drawer as an add on.

4. PaymentCloud

State-of-the-art equipment and integrated solutions are what PaymentCloud strives for when offering point of sale terminals. With their POS system you get the following services; next day funding, state of the art equipment, lightning fast processing, and contactless payment capabilities. If low payment processing rates and superb customer service are important to you, PaymentCloud could be the perfect service for you.

5. Bank Associates Merchant Services (BAMS)

BAMS allows you to use any sort of POS software with your BAMS merchant account. Thye will provide you with the right solutions for your business needs at an affordable cost. Through BAMS you get next day funding for all card types including Visa, MasterCard, Discover, and American Express. You will also receive daily transactions broken down by the card type so you know exactly where each transaction you receive came from.

The human race is incapable of keeping up with technological and commercial advances. There have been numerous technological advancements that can help your business run smoothly, saving you both time and money, and you should take advantage of them. Using the right POS (Point of Sale) system can help your company succeed.

What is POS Software?

The hardware and software that is used to collect money from customers is referred to as a point of sale (POS). Historically, a POS system could have been nothing more than a cash register. Point-of-sale software is the program that runs in the background and assists the register in performing additional tasks in today's world.

It can help you manage your inventory, keep a digital record of sales, collect personal information from customers such as emails, and even run your business.

Furthermore, if you have an online store, the software can connect to it. This allows your business to run smoothly while also providing you with a complete picture of your sales.

Why Would I Want POS Software?

Some companies do not use point-of-sale (POS) software. They may be overlooking distinct advantages that could help them grow their business and simplify their work.

Inventory Management

Inventory management is essential for any company that sells physical goods. You use point-of-sale software to speed up this process. When you make a purchase, the system automatically records it in your inventory records. Similarly, returning an item causes it to reappear in your inventory.

If your POS system goes online, inventory management features will prevent sales when an item is out of stock, freeing up your time to focus on other tasks. It will also notify your customer when the item is restocked.

Furthermore, a good inventory management system will alert you when products are running low, giving you enough time to replenish your stock. Finally, a POS system frees up your employees' time so they can focus on more important tasks, such as customer service.

Integrated Accounting

Furthermore, most businesses struggle to maintain clean accounting records, especially if they have a high volume of sales. A variety of point-of-sale systems integrate with popular accounting software such as QuickBooks, Xero, and FreshBooks. There will be no need for a bookkeeper to perform this function in the future.

Accept More Forms of Payment

Credit and debit cards are commonly used for purchases. Accepting these and other less common, but still growing, payment methods gives customers more payment options. Traditional card readers may be limited to magnetic-stripe cards.

This is an outmoded practice, as well as a riskier type of transaction. By utilizing new hardware and software, you can accomplish the following:

  • EMV Chip Cards: A large number of modern credit cards have small computer-like chips embedded in them. These chips generate a one-of-a-kind code for each transaction. Thieves have a lower chance of obtaining credit card information if they use this method of transaction.
  • Contactless Payments: This technology is found in certain cards and allows the card's information to be transmitted when it is placed near a reader. This payment method is more secure than using a magnetic strip.
  • Digital Wallets: Digital wallets, such as Apple Pay and Google Pay, are becoming increasingly popular. They use the customer's phone as the card, allowing them to pay with a tap of the finger.
  • Gift Cards: It can be time-consuming and inconvenient to distribute and track gift cards with pen and paper. If this has always been the case, a new point of sale system allows you to offer both digital and physical cards that can be managed online.

Customer and Sales Analysis

The majority of point-of-sale software allows business owners to examine customer sales data in ways they never thought possible. After a while, your point-of-sale system will be able to generate reports such as the following:

  • Percentage split of online vs. in-person transactions
  • Average dollar transaction
  • What period is most popular for sales
  • Which employee sells the most
  • Which products sell the fastest or slowest

With access to this data, you can make future business decisions and adjust your marketing strategy as needed. It can also help you determine your company's strengths and weaknesses. You can also use your point-of-sale system to store customer information.

You can quickly assemble a list of customer email addresses for marketing purposes. Customers are more likely to return if they sign up for rewards programs using their phone number. Another way to boost sales is to give customers a discount on their birthdays.

Security Upgrades

Magnetic strip technology is widely regarded as less secure than newer chip or tap to pay technologies. Upgrade your point-of-sale (POS) system to ensure transaction security. Credit card fraud is on the rise, so it's critical to keep your company secure with the most up-to-date security measures.

What Type of Hardware Does a POS Need?

Businesses can select from a plethora of options and configurations. Consider your customers' purchasing habits as well as the features you'd like to see. The following are some of the most commonly encountered components:

  • POS Terminal: Typically, POS software is installed on a device with a digitally readable screen. The software may be provided by the company. The software is compatible with any internet-connected tablet or smartphone.
  • Card Reader: This can be a separate device or one that is built into the terminal. It is possible to read cards with it. Card readers who use swipe, chip, contactless, or swipe-to-pay technology can pay using swipe, chip, contactless, or swipe-to-pay. 
  • Barcode Scanner: When a terminal or handheld device needs to scan barcodes for information such as prices or item descriptions, this is required. This can be used in conjunction with or independently of the terminal. Furthermore, barcoding makes inventory management easier.
  • Cash Drawer: Despite the growing popularity of credit cards and other payment methods, cash still accounts for 13% of total sales. It is critical to have a secure, locked drawer that only opens when transactions are finished.
  • Thermal Printer: A survey conducted a few years ago discovered that people preferred paper receipts to electronic ones by a three-to-one margin. A thermal printer does not require ink cartridge replacements on a regular basis.
  • Mobile Solutions: Because of payment processors' mobile solutions, your employees may be able to process payments while on the go.
  • Weight Scale: Although this is a relatively uncommon piece of hardware, it is essential if your prices are based on the weight of your products or the cost of shipping them.

How to Choose the Best POS Software for Your Needs

This article only scratches the surface of what you need to know about point-of-sale software in order to make an informed decision. When you first start, the process can be a little intimidating.

Do a Self Assessment

Consider how your business operates now and how it may change in the future to find a system that works for you. At this point, where do the majority of your sales and purchases take place?

Customers must be able to pay using a variety of methods. Is the platform intended for customers or just your employees? Is there anything you're missing?

Reflecting on your company's current state and potential future state will help you determine which features are essential and what you might want in the future. It's ideal if your system grows in tandem with your company.

Read Online Reviews

Issues that are not obvious at first glance or even after viewing a demonstration are frequently revealed when items are used in the real world. Conduct a web search to find out what other people think about it. This could include reading reviews about the company or how the software works.

While you should avoid working with a company that has received a large number of negative reviews about their service or employees, reviews can help you understand how things work. Are there any problems? Is the company, if so, addressing the problem through software updates? Is there an issue if this software is used by a specific type of business?

It occasionally works extremely well for one type of business but not so well for another. Checking reviews can help you avoid situations you might not have discovered otherwise.

Additional Tips & Considerations

Customer Service

Installing a new system entails some growing pains and a learning curve, but the effort is well worth it in the end. If you want to try out a piece of point-of-sale software before purchasing it, the majority of them will let you. You will not be able to gain a true understanding of how it works unless you put it to the test in your business. A demonstration, on the other hand, can provide insight.

While many point-of-sale systems are simple and intuitive to use, they do necessitate some training. Consider the company's products and services, as well as how it treats its customers. Is it possible to get live help during business hours if necessary?

There may be videos available for your employees to watch in order to learn more about their job. Choose a company that will help you transition to new software so that you don't have to learn how to use it on your own.

Data Portability

It is critical to be able to move your data around when choosing point-of-sale software. You don't want to restart in the long run. Many POS systems allow you to upload.csv files or other types of files, allowing you to resume where you left off when you restart.

If you need to switch POSs for any reason, exporting your data is essential. Your selling style may change, or your company may grow, necessitating the addition of new features. To protect the information you've worked so hard to obtain, you must keep it secure.

Cost and Contracts

Businesses are often hesitant to adopt new technology because they are unsure what will happen to cause them to reconsider. The contract's fine print is critical, so if this describes you, make sure to read it. Some processors do not require contracts, while others may only work for a few months at a time. While this is true for both hardware and software, there are additional costs to consider.

It is possible to purchase POS systems. Certain items may be subject to recurring fees or lease payments, whereas others can be purchased outright. Consider how much it will cost to set up your system and how that cost will be offset by long-term savings and increased sales as a result of your new capabilities.

Recapping the Important Points

Point-of-sale systems can help you strengthen and grow your business. They have a wide range of characteristics and abilities, which include, but are not limited to:

  • More secure transactions
  • Inventory management
  • Accepting a variety of payment forms
  • Integrated accounting
  • Analyzing customer and sales information

Keep your business and customer habits in mind when choosing point of sale software for your company. Spend some time investigating the hardware you'll need.

Finally, look for a company that will help you obtain new software, migrate your data, and charge a reasonable fee for the change.

It is critical to devote time to researching and comparing POS systems. Your system will almost certainly be used on a daily basis at work.

Choose a point of sale system that meets your needs and is simple to use for your business and customers to avoid having to make a change due to a simple fix.

The following are our top picks for point-of-sale software:

  1. Easy Pay Direct
  2. Helcim
  3. Mynt POS
  4. PaymentCloud
  5. Bank Associates Merchant Services (BAMS)

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