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Credit Card Processors for Property Management

Our Top Picks for the Best Property Management Credit Card Processing:

  1. Easy Pay Direct
  2. Bank Associates Merchant Services - BAMS
  3. Helcim
  4. PaymentCloud
  5. Dharma Merchant Services

1. Easy Pay Direct

Is an expert at creating technology that makes it easier for property managers to collect rent, whether through an online payment gateway or a physical cashier. Load balancing can also be used to protect high-risk accounts. Easy Pay Direct world well with high risk merchant accounts. EPD was designed to make your life easier.

2. Bank Associates Merchant Services

They have a payment gateway built into their website, allowing them to send invoices with payment links and set up recurring invoices. They are compatible with a wide range of shopping carts if you already have one. Maximize your profits and get next day funding by using BAMS. Give your customers the option to pay how and where they want by using BAMS.

3. Helcim

The organization has devised a new pricing strategy to ensure that clients receive the best value. Helcim offers 100% transparent pricing with no hidden fees. With just one free Helcim account you get unlimited access to all the tools you need in order to process transactions smoothly. Helcim has built its reputation on having amazing customer service.

4. PaymentCloud

PaymentCloud offers customized merchant services that will be tailored to directly fit your business's needs. They work with low, medium, and high risk merchant accounts. You will also be given the opportunity to accept payments from anywhere. PaymentCloud also provides protection against fraud and chargebacks.

5. Dharma Merchant Services

Dharma offers great rates and excellent customer service. There are also no contracts or hidden fees when working with Dharma. 24 hour priority funding and 24 hour tech support is also provided to you when you choose Dharma. They will pass 100% of credit card processing fees to credit card paying customers. According to Dharma, business can be used as a force for good.

Tenants were previously required to meet with their landlord in person or risk leaving a rent check in his mailbox. That no longer has to be the case. Due to a variety of factors, this was difficult for everyone. It makes no difference whether the tenant is a corporation or a private individual at the time. They can now make a payment with a single mouse click.

In this situation, money moves quickly, making it easy for a property manager to keep track of it. Individuals were forced to deposit funds in a bank when checks failed to clear or bounced.

The transaction is now in the hands of a payment processing company. Individuals who use payment processors are not required to make late payments any longer. Lessees may use their credit cards to make purchases between the first and last days of each month until they are paid again.

All you have to do now is find a processing company that can help you accept digital payments. That's it!

Why Would I Use a Payment Processor?

If your company has more than two locations or units, payment processors can help. They have the potential to save time as well as money. Even if only a few units or properties are involved, the time required to ensure adequate funds are received can be shortened.

Another way to help the process is to keep a processor on hand at all times. When your tenants pay, you may give them the option of paying in a different way. If you use a credit card processing service more frequently, you will be able to accept more cards:

  • All major credit cards including Visa, Mastercard, American Express, and Discover
  • eChecks and ACH payments that connect to bank accounts (useful for B2B)
  • Digital Wallet payments like Google Pay or Apple Pay

As a result, property management is regarded as a hazardous occupation. Because you are not a customer, the largest payment processors will refuse to work with your company. Maintain your poise!

There are many reputable and experienced payment processors who can provide you with the features and services you require.

Why is Property Management Considered High Risk?

When determining which businesses are at risk, they take into account a number of factors. Several examples are as follows:

  • Having large transaction amounts
  • Having a higher rate of chargebacks and fraudulent claims
  • Having a low credit score

Property management is one of the most dangerous careers available, according to current market trends. What does this imply for you and your business? As a result, in this scenario, your account will be charged more for processing and fees. This is not the case at other companies.

To find a processor for your funds, you may need to fill out a more detailed application. To be ready to start, you'll need to gather a few items. Several of the documents listed below may be of assistance to you:

  • Several months of recent bank statements
  • Tax returns
  • Personal credit report

Furthermore, your company may need to keep a higher balance with the processor to cover any chargebacks that occur. Keep in mind that before you agree to anything, your payment processor will need information about your account.

Things to Consider When Choosing a Credit Card Processor

Choosing a credit card processor may be difficult with so many options. Certain factors should take precedence over others when making your decision.

Rates and Fees

This is the most important consideration. Payment processors can charge in a variety of ways, which can be quite varied. To choose the best one, you should be aware of the most popular items. There are several, but one of them is Interchange-Plus.

A variety of processors can analyze your transaction history and assist you in determining which model is best for your business. This figure is subject to change based on the number of transactions and chargebacks processed each month. Take into account the following:

  • Chargeback fees apply when a customer fails to pay for an item and the transaction is altered. You will not only lose the money but you will also be charged an additional fee. Processors can do this in a number of ways.
  • Monthly fees: Some processors charge this fee to help high-risk merchants mitigate risk. Others don't require a monthly subscription fee.
  • Termination fees: These are frequently associated with a cost. High-risk merchants are frequently required to sign a long-term contract with their processors. Consider the cost of terminating the contract prematurely.

Processors should be able to walk you through all of the associated costs and rates so you know exactly what you're getting into.

Value-Added Features

The more units you have, the more time and money you'll save by using a payment processor on a regular basis. This can also help you maintain a consistent revenue flow. You can reduce your reliance on paper and ensure that bills do not get lost in the mail by using a payment processor. If you want to save money on shipping, you can send payment links to your email address. In order to obtain digital tools that aid in the operation of your business, you must collaborate with a payment processor.

Recurring Billing

Tenants can use virtual terminals provided by credit card payment processors to set up automatic payments and never miss another rent payment again.

To top it all off, the tenant will never again have to pay rent late. Customers can also divide payments into smaller weekly installments that they can pay each week to help them stick to their budget.

This saves the tenant from having to re-enter the cardholder's information the next time they rent.

Managing Repairs

While some payment processors may be capable of developing solutions tailored to property management, not all are. Tenants can use the customer portal to submit service requests. You can use a pre-configured system to keep track of how these requests are progressing. Another free tool that your company can use because it is completely free to process.

Tenant Management

You can send reminders to accounts that haven't paid in a while if you work with a payment processor. This will help you or your team save time.

As a result, you can examine and obtain information about your tenant history in ways that do not provide you with all of the information that a single record would.

Using a computer-generated report, determine how many of your tenants pay on time. These technologies can help you receive payment faster.

Chargeback Prevention and Resolution

Certain processors offer solutions that help both you and the processor avoid chargebacks and disputes by making payment more convenient for both of you. Both the processor and the user benefit from these apps.

This is frequently accomplished by utilizing a system that immediately notifies you when there is a problem with a renter, allowing you to attempt to resolve it with them. This may also entail providing you with live assistance in problem resolution.

Implementing stringent security measures such as AVS (Address Verification Service) matching is another option for credit card processors to reduce chargebacks. You will save money in the long run if you get a processor that includes these extra functions, so choose one that does.


Cybercrime is still a major concern in the United States, and it is becoming more severe. You may become a target for this type of activity if you keep information for a large number of people.

There are numerous methods by which your payment processor can protect your information, which is why you should select one that prioritizes security.

Every year, the Payment Card Industry Security Council issues new standards to ensure that businesses and card processors do everything possible to protect the data of their customers. You should ensure that the company with which you intend to collaborate is PCI-compliant, which means that they meet all of the standards' requirements.

If your company does not comply with PCI compliance, it risks financial loss. Among the rules are the following:

  • Maintaining a secure network
  • Being up to date with antivirus software
  • Employing P2PE (Point-to-Point Encryption)

They will understand PCI compliance requirements and will be able to justify their actions to you. Individuals who have been processing for a long time will be able to do so.

Additional Tips & Considerations

In addition to the points you've already considered, here are a few more to think about before making a decision.

Be Open and Honest

A processing company will be able to better match your demands with the appropriate product if you provide as much information as possible. You will find the right person if you are honest and open. In order to participate in the procedure, you must maintain your financial situation.

Hopefully, your company has enough cash on hand to demonstrate its stability and increase its chances of being approved.

Know Your History

Any chargebacks must be justifiable. Think about how the story behind the problem can help your company's reputation.

Research the Processors

You might want to do a quick web search to learn more about a processor that appears to check all of the boxes. Often, the best way to predict how your own company will perform is to look at how others have done it. If you require additional information, make sure to inquire about customer service.

Having a customer service representative on hand can be useful at times. Until you see it for yourself, it appears insignificant. When you require assistance, you should ensure that the processor provides live customer service.

Certain processors' employees can receive assistance from actual people during business hours. Employees of other processors can only get help from live people during business hours.

You'll want to be able to accept payments as soon as possible, so make sure your processor has multiple ways for you to contact them in an emergency.

Final Thoughts

Most property managers can save a significant amount of time and money by working with a reputable payment processor who can help them receive payments quickly and easily. If you accept online payments, renters will be more likely to rent from you.

This will give your company a more modern appearance and provide customers with additional payment options. People in the twenty-first century expect things to be done right away and are irritated when they are not.

People expect to be able to buy items and pay their rent online with a single click. To begin, you should be able to compare the prices and fees charged by various processors and determine which pricing plan is best for your account from the start.

Credit card processors should be able to demonstrate these points. Look for a processor who can help your company with more than just payment processing. Your tenants will be able to pay you immediately if you use the appropriate website and payment interface.

You can also offer them additional benefits such as auto-pay and weekly payments that are automatically deducted from their bank account.

Furthermore, certain systems can help you track maintenance requests and generate reports that can help you learn more about your business. Use a credit card processor that prioritizes security and is also PCI compliant to ensure your safety. Inquire about the processor's data protection policies at all times.

When starting a business, you must open a credit card processing account for your property management company. Before making a decision, you should take your time and weigh your options. You can begin this process with a clear idea of what you require and desire as long as you are conscious and skilled.

There is some good news: by taking the time to make the right decision, you will lay the groundwork for a long-term solution that will benefit your organization every day.

Check out our top picks for the best property management credit card payment processors:

  1. Easy Pay Direct
  2. Bank Associates Merchant Services - BAMS
  3. Helcim
  4. PaymentCloud
  5. Dharma Merchant Services

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