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Credit Card Processing for Salons

Our Top Picks for the Best Credit Card Processing for Salons:

  1. Easy Pay Direct
  2. Bank Associates Merchant Services - BAMS
  3. Helcim
  4. PaymentCloud
  5. Dharma Merchant Services

1. Easy Pay Direct

Easy Pay Direct is known for working well with high risk merchant accounts. EPD was designed in order to make your life easier. 60,000 different merchant accounts have used EPD to process their transactions. Through Easy Pay Direct you can accept payments anywhere whether online, in store, or on a mobile device. EPD will take the time to learn about your business and what services it may need in order to provide the best services possible.

2. Bank Associates Merchant Services - BAMS

BAMS is trusted by thousands of merchants to process their transactions with ease. By using BAMS you give your customers the opportunity to pay how they want and where they want. Through this company, you get two important things: convenience and choice. As a BAMS merchant, you will have access to all of the modern EMV processing tools you may need.

3. Helcim

Helcim provides you with 100% transparent pricing with no hidden fees. With just one free Helcim account you get unlimited access to all of the latest tools in order to process transactions. Helcim also prides itself on providing you with excellent customer service. There are no contracts or hidden fees when working with Helcim. You also will not have to worry about a monthly fee along with a Helcim account.

4. PaymentCloud

PaymentCloud offers customized merchant services in order to tailor themselves directly to fit your business. By using PaymentCloyd you will be able to accept payments anywhere, whether it's online, in store, or through a mobile device. You will also be provided with fraud and chargeback protection. PaymentCloud works with low, medium, and high risk businesses. By choosing PaymentCloud you are bound to come up with a plan that's right for your business.

5. Dharma Merchant Services

Dharma offers excellent rates and amazing customer service. There are no contracts or hidden fees when working with Dharma. They offer 24 hour priority funding and 24 hour tech support. Dharma passes 100% of credit card processing fees to credit card paying customers. Dharma believes business can be a force for good.

It is critical to be able to pay your customers promptly if you run a fast-paced salon. Ascertain that your credit card processor meets your company's needs while also providing valuable extras. Whether you own or operate a beauty salon, nail salon, or day spa, this is critical. It will be easier to choose a payment processor that works for your organization once you understand the features and fees associated with them.

What is Credit Card Processing for Salons?

In today's business climate, it's difficult for a cash-only salon to thrive. Clients prefer to be able to pay in a variety of currencies.

Individuals use credit cards more than any other form of payment, according to some estimates. You don't want to lose customers because they can't use their preferred payment method. Payment processors can help your company accept the following:

  • All major credit cards including Visa, Mastercard, American Express, and Discover
  • Mobile and contactless payments
  • ACH payments and eChecks
  • Mobile wallet payments like Google Pay and Apple Pay
  • Gift cards and loyalty programs

If your company wants to accept credit cards, credit card payment processors can help you get the necessary hardware and software.

Things to Consider When Choosing a Payment Processor

As a result, how do you know which option is the best? There are numerous payment processors to choose from. Before you start looking for a new home, you should look over your sales history and decide what features you want in your new home. While you may come across additional or alternative functions as you search, this is a good starting point for what you want to accomplish.

Essential Hardware

When businesses interact with a payment processor for the first time, they have a number of hardware options. You should learn more about them. While each CPU has its own set of hardware capable of performing specific tasks, there are several common types of hardware to consider.

Point of Sale Hardware

This is the machine that was used to keep track of financial transactions. This can happen in a number of ways:

  • Countertop POS: It is a digital device with a digital display that sits on a desk or countertop.
  • POS Applications: These are programs that can be installed on any device that can connect to and use the Internet. This allows your tablet or computer to accept credit cards and purchase items.
  • Mobile POS: This is a small, handheld device that allows users to swipe or dip their cards while on the go. In order to function, they must still be connected to the Internet.

At the very least, you'll need this piece of equipment. You can, however, improve your system's performance by adding additional hardware.

Additional Hardware

The vast majority of customers prefer to receive digital receipts. Digital receipts can be sent in a variety of ways. You might also want to think about getting a receipt printer for your company. The majority of CPUs are equipped with low-maintenance thermal printers.

Another piece of hardware to consider is a barcode scanner. This could be very useful if your salon sells a variety of items. The system can be used to enter item prices and inventory information, saving your employees a lot of time. You can also generate barcodes for coupons or services to make them easier to enter.

Rates and Fees

Is this the first question that businesses ask when evaluating payment processors? Payment processing charges a variety of fees, so it's a good idea to become acquainted with the most common ones.

When purchasing a vehicle, you should be aware of fees known as Interchange and Assessment Fees. In this case, the fees are set by the card networks, and payment processors have little say over how much they charge. Although these fees are paid by the payment processor, they are then passed on to the bank and card network associated with the card.

Aside from interchange and assessment fees, the following fees must be compared:

  • Transaction fees: These can be structured in multiple models depending on the payment processor: flat-rate, tiered, subscription.  It is common for a percentage to be applied to the total sale along with a small flat fee. 
  • Chargeback fees: This is the amount charged if a customer disputes a charge and it gets reversed.  These can be costly and multiple chargebacks can jeopardize your processing account. 
  • Termination fees: Before establishing an account with a credit card processor, be sure to understand the commitment and any fees associated with terminating the agreement. 

As previously stated, it may be prudent to review some of your recent transactions to determine how much processing charges may vary depending on the billing model. You may be able to request that some payment processors look into this for you and assist you in determining which solution is best for your company.

Even if you use a different payment processor, they should be able to give you an accurate breakdown of the rates and fees to expect. Make a point of reading any contracts carefully and clarifying anything that doesn't make sense to you.

Value-Added Services

In addition to accepting specific types of payment, partnering with a payment processor allows your organization to take advantage of the Internet and other resources. As a result, your company's customers will receive more value, which will improve its performance.

Customer Management

You can keep a digital record of your customers with certain payment processors. In this box, you can enter customer information such as their names, email addresses, phone numbers, and birthdays. You can also use this type of software to help with scheduling and even allow clients to book services on their own.

You can keep track of your clients' preferred services or preferences so that future employees can improve their experience. Gathering this information as a business owner allows you to perform additional functions such as sending promotional emails to customers or mailing them postcards about your company. These customer management tools are frequently included in the processing cost, so choosing a processor that provides them benefits your organization.

Powerful Data Analytics

In addition to monitoring consumer data, digital tools can be used to examine transaction data. You can view your sales history and trends in the majority of payment processors' systems. A corporation could make better decisions if it had access to this type of information.

You can also learn about the most popular days and hours. Consider how much each product or service sells on a consistent basis to determine what is popular. You can have employees run reports to see if a specific customer's preferences have changed.

You can use this information to decide how to run your business and plan your time. Certain systems will even keep track of how many items you have left and notify you when it's time to replenish. Things that were previously difficult to comprehend are now visualized in a way that makes sense, thanks to the power of computing.

Gift Card and Loyalty Programs

Having the ability to distribute gift cards as well as a loyalty program will help your organization increase revenue. Gift certificates and loyalty cards that can be tracked digitally are easier to distribute and use for customers.

Gift vouchers can be a significant source of revenue during the holidays. If you offer an incentive program for repeat customers, it may persuade customers to choose your salon over others. Loyalty program digital tracking eliminates the need for clients to carry their loyalty card or start over if they lose it.

Additional Tips for Choosing a Payment Processor

Aside from the obvious considerations, there are several other critical factors to consider when choosing a payment processor. Customer service and a good reputation are essential.

Customer Service

Employees in any organization will have to adjust to new technologies for a period of time. Inquire about the time it will take to get your new system up and running, as well as the time it will take to train your employees. Certain processors offer training and resources to help people make the transition as easy as possible. There may be issues or the system may fail to function properly after it has been configured.

Before using a processor, make sure you understand the level of customer service that will be provided. While many businesses provide live customer service 24 hours a day, some limit their availability to standard business hours. As a business owner, you should think about this. Additionally, make certain that the processor provides a variety of ways for you to contact them.

One method of obtaining assistance is by phone or email. Another option is to use the help request form on a website. If something goes wrong, the processor you hire should be able to help your company. This will give you peace of mind because you will know that you can resolve the problem as soon as possible.


Because your company requires credit card processing, you should work with a reputable company. Choose a processor with a long history and a well-known brand name.

A quick online search may turn up reviews left by other business owners. This could help you figure out how the processor works and what their reputation is. You should also check the Better Business Bureau's website to see if that processor has ever been the subject of a complaint.

If a company has a BBB profile, it may also include historical information. It would be extremely discouraging to have to restart the process of setting up your merchant account. You can avoid dealing with unnecessary issues by forming a partnership with a well-known and respected payment processor.

Final Thoughts

Integrating credit card processing is the best thing you can do for your salon. This gives your customers more payment options while also assisting your business's growth. Before you start looking, think about what your company needs and how it operates.

Choose hardware that will help you achieve your goals and software that will help you run your business more efficiently. Consider the rates and fees, as well as the fine print in any agreement, to determine how much you will be charged for processing.

To get the most out of your processing dollars, look for a processor that includes additional digital capabilities like customer management and data analytics. This will help you make future business decisions. You can also increase your revenue by using a processor that allows you to issue gift cards and manage loyalty programs.

Finally, you should choose a processor with a good reputation and excellent customer service. If something goes wrong with your system, you won't want to be without it for long. You should be able to contact a credit card processor right away, and they should also be available to help you when you need it.

The internet is an excellent resource for locating processing company evaluations. You can determine their level of popularity in this manner. You may also want to speak with other business owners in your area to learn what they've done.

Choosing a credit card processor for your salon can be difficult at first, but if you know what to look for, you can be confident that you are selecting a long-term, trustworthy partner.

Remember our top picks for the best credit card processing service in a salon:

  1. Easy Pay Direct
  2. Bank Associate Merchant Services - BAMS
  3. Helcim
  4. PaymentCloud
  5. Dharma Merchant Services

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