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Metal Filing Cabinets

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Buyer's Guide

Metal Filing Cabinets: A buyer's guide to help you make the best possible purchase

Metal filing cabinets are a great way to store your important documents and papers. They come in a wide variety of sizes, shapes and colors. They can be used for home or office use.

What to look for when purchasing a metal filing cabinet

The first thing you should consider when buying a metal filing cabinet is the size you need. This will depend on how much space you have available and how many files you need to store. If you have a lot of files then you will need a large cabinet or several smaller ones. You should also consider the number of drawers that are included in the purchase price. Some cabinets have one drawer while others have more than one drawer, with some having as many as five drawers.


At the 1893 Chicago World's Fair, vertical files were introduced. It is credited to Dr. Nathaniel S. Rosenau, who took the idea from the vertical card filing method already in use. Today, vertical file cabinets are commonplace. Vertical files were first used in the early twentieth century, although wood models were gradually phased out. Records management specialists tend to agree that upright files are only appropriate for small offices or home data, despite the widespread belief that file cabinets are the only or best option to store records.

Another option is to use open-shelf file systems, which are similar to bookcases, as well as computerized filing systems. The first motorized rotating card filing system was developed in the 1940s. Later, in the 1950s, a horizontal, large-wheeled mechanical letter-size file was introduced. During the following decade, as the demand for big vertical or open-shelf files grew, a mechanism was devised that allowed a shelf or drawers to be brought to eye level by just pressing a button. When the correct code was punched into a punched card, the appropriate file card would be ejected. Electro-optical scanning has lately made it feasible to utilize scanners to locate folders that have been appropriately tagged.


The next thing you should consider is what material the cabinet is made of. The most common metals used for metal filing cabinets are steel and aluminum. Steel cabinets are stronger and more durable than aluminum cabinets but they are also heavier. Steel cabinets will last longer than aluminum cabinets, which is why some people prefer them. Steel is also more expensive than aluminum, which is why some people choose aluminum.


The color of the cabinet is another thing you should consider. Metal filing cabinets come in a wide variety of colors. The most common colors are black, white and gray. Pick a color that matches your organization’s branding, matches the other office furniture you have, matches the color of your walls, or just something that you really love. No matter the reason, there is a color for you.


The last thing you should consider when buying a metal filing cabinet is the price. You want to get the best value for your money so you should compare prices before making your purchase.

A few questions to ask yourself before you buy

What are the benefits of using a metal filing cabinet?

Metal filing cabinets are very strong and durable. They can hold up to 100 pounds of files, which is more than enough for most offices. They are also fireproof, waterproof, and rust-proof.

What are the disadvantages of using a metal filing cabinet?

Metal filing cabinets can be heavy to move around so you might need help moving them into your office or home. They can also be expensive but you should be able to find one that fits your budget if you look around enough.

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